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These resources were developed for Spring 2020 emergency remote instruction. To view the updated strategies and resources for remote teaching in Fall 2020, please visit the newly redesigned Keep Teaching website.

Tools for Remote Instruction


Choosing the right tools for Remote Instruction means using the technology effectively to deliver learning material without distraction, create an effective learning environment, and foster an inclusive community.

Start with identifying your learning outcomes: what the students are expected to know, do, and value by the end of the course. Once you identify these learning outcomes, consider the modes of delivery and the specific tools, software, and applications that will allow students to better reach those goals without hinderance. Will the technology tools you use to facilitate your remote classroom maximize individual motivation and empower learners to self-regulate? Consider the potential power technology can have and also weigh the potential challenges they carry, and remember to use the right tools that promote learning, especially in this critical time of transition.

There are several campus-supported tools to help you quickly transition to remote instruction. Once you decide on the tool that will best work for your Spring remote delivery, Educational Technology Services can provide training and answer specific questions regarding the technical functionality of each of these tools. Visit keepteaching.ucsd.edu.


Canvas-Logo.pngCanvas

 

Learning Management System

  • Upload your course materials, syllabus, and lecture videos.
  • Securely deliver course content and grades.
  • Collect student work and provide feedback.
  • Create discussions and quizzes.

zoom logo Zoom

 

Video Conferencing Tool

  • Schedule a live lecture.
  • Use breakout rooms for smaller group discussions.
  • Annotate on a digital whiteboard.
  • Record your webcam and screen for a pre-recorded lecture video.

Kaltura SunKaltura

 

Video Hosting and Recording

  • Upload your videos into Canvas.
  • Embed your videos directly into your Canvas course.
  • Request machine-generated captions, and view analytics.
  • Use Kaltura Capture for screencapture and pre-recorded videos.

Guided training for Canvas, Kaltura, Zoom.

See the Educational Technology Services Training Calendar.

Zoom link for all trainings: https://ucsd.zoom.us/my/edtechsupport



Frequently Asked Questions

How do I manage my course in Canvas?

Guided Training on Canvas

See the Educational Technology Services Training Calendar.

Zoom link for all trainings: https://ucsd.zoom.us/my/edtechsupport

 

Canvas is the campus-supported learning management system, a digital platform that allows you to securely manage and share your course materials, organize your course structure, facilitate interactions, and collect and grade student work all within your individual course sites.

 

ORGANIZE YOUR COURSE CONTENT USING CANVAS MODULES

You can organize your content into Modules, or units of learning. When you create units, you can better organize the sequence for students to follow as they go through your course.

Watch a Video on How to Manage Modules.

 

UPLOAD YOUR COURSE MATERIALS AND FILES

You can use Canvas to share any of your course materials including course readings, lecture videos, lecture slides, audio files, handouts, documents, and more. Canvas is also integrated with tools such as Zoom for scheduling synchronous meetings and Kaltura for hosting videos.

See What are Files?

 

FACILITATE REMOTE ENGAGEMENT AND ASSESSMENTS

  • Discussions: threaded discussion board for students to post a response and view/reply to other students' responses.
  • Peer Reviews: students upload an assignment and receive feedback from their peers. Students practice constructive feedback and help each other improve.
  • Collaborations: Students can work together on Google Docs to edit, view, and collaborate in real-time.
  • Quizzes: Multiple-Choice, Short Answer, T/F, Question Banks, Individual Question test that allows you to check students' knowledge of the material or test their achievement of the learning outcomes.

 

How do I pre-record my lectures?

There are two campus-supported tools for recording your screen, webcam, and microphone on your computer: Kaltura Capture (available through Canvas) or Zoom Video Conferencing tool.


RECORD WITH KALTURA CAPTURE

kaltura-capture

Kaltura Capture is a recording app that will allow you to record your screen, webcam, and audio.

  1. Go to Canvas.ucsd.edu.

  2. Go to your Course.

  3. Click My Media in the left-hand navigation menu.

    (If you don't see My Media, click Settings > Navigation and enable My Media.)

  4. Click Add New > Kaltura Capture. (You will need to download the app the first time.)

  5. Click Open Kaltura Capture.

  6. Select the screen.

  7. Click Record.


 

RECORD WITH THE ZOOM APP

Zoom is a video-conferencing tool that will allow you to record your screen, webcam, and audio.

  1. Download the Zoom Client for Meetings.

  2. In the Zoom app, click "Sign In With SSO"

  3. Enter the domain "ucsd" .zoom.us, and Login with Active Directory.

  4. Click Open Zoom Meetings.

  5. Click New Meeting.

  6. Click Share to capture your PowerPoint or Window.

  7. Turn on your Microphone and Camera.

  8. Click Record to the Cloud.

 

How do I upload my videos to Canvas?

ALL CLOUD RECORDINGS UPLOAD TO KALTURA MY MEDIA.

My Media is your personal media library, accessible to you via any Canvas course.

All videos recorded to the Zoom Cloud or via Kaltura Capture automatically upload to the Kaltura My Media library within 24 hours.

Watch a Introduction video: Kaltura in Canvas.


 

UPLOAD A VIDEO TO MY MEDIA

If you have a video saved on your computer, you can also upload the .mp4 file to My Media.

  1. In your Canvas course, click My Media in the left-hand menu.

  2. Click Add New > Upload Media.

  3. Select the video from your computer.

  4. Allow the video to upload and process.

Watch a Tutorial on How to Upload a Video File to Canvas [1:22].



PUBLISH YOUR VIDEO TO THE COURSE MEDIA GALLERY

Your uploaded videos remain private in your personal My Media until you publish them to your course Media Gallery.

  1. In My Media, select the video.

  2. Go to Actions > Publish.

  3. Select Published. A list of your courses will appear.

  4. Select your course.

  5. Click Save.


 

EMBED YOUR VIDEO INTO A CANVAS MODULE

  1. Go to Modulesembedded video in canvas

  2. Click "+" and Add Page

  3. Select [New Page] and enter the Video Title, such as "Video 1.1: Introduction"

  4. Click on the Page to open.

  5. Click Edit.

  6. Click More External Toolsexternal tools iconin the text editor.

  7. Select Embed Kaltura Media

  8. Select the video.

  9. Click Save.

How do I request machine-generated captions?

We recommend that all video and audio files uploaded into the digital classroom environment be accompanied by its matching text in transcript or caption format. This will provide universal access and equal opportunity for students to engage with the learning material. Universal access includes providing for students regardless of ability, including students with hearing impairments, students without speakers or experiencing technical audio issues, and students who prefer to process the information via text.

Once your video has uploaded to your Kaltura My Media library, you can request machine-generated captions and return to edit the captions for accuracy.


ORDER CAPTIONS

  1. In Canvas, go to My Media and Select your Video.

  2. Click Actions > Captions & Enrich.

    Actions menu

  3. Select Service: Machine, Media Language: English, and Feature: Captions.

  4. Click Submit.


EDIT CAPTIONS

  1. In Canvas, go to My Media and Select your Video.

  2. Click Actions > Captions & Enrich.

  3. Click the Pencil icon to Edit.

    pencil icon

  4. You will see your video alongside the captions. Click in the text box to make any corrections.

    caption editor

  5. Click Save.

How do I schedule my live lecture meetings?

Zoom is a video-conferencing tool that is integrated into Canvas. You can schedule your synchronous meetings such as lectures, office hours, and discussion sections by using the Zoom LTI Pro link in your Canvas course.

See the Zoom Guides.

  1. Zoom-LTI linkGo to Canvas.ucsd.edu.

  2. Go to your course.

  3. Click Zoom LTI PRO in the left-hand navigation menu.

    The first time you click this link, you'll be asked to Authorize.

  4. Click Schedule a New Meeting.

  5. Enter the Meeting Information, including topic and date.

    See Settings to Get You Started below.

  6. Click Save.

Any meetings scheduled through the Zoom LTI Pro link will appear for the entire class in the Course Calendar as a to-do item.

 


 

What settings should I use to get started with Zoom?

The recommended modified settings below will help you get your meetings off to a smooth start.

Settings for Getting Started

Go to ucsd.zoom.us.

Click Sign In.

Sign in with your UCSD Active Directory username and password.

Click Settings in the left-hand menu.

login screen 

 

Turn OFF Start Meeting With Video

Starting your meeting without video will help you and your participants establish a quicker connection when first joining the meeting. Once in the meeting, you will still be able to toggle your camera on.

zoom video setting

 

Turn OFF Join Before Host

By turning off join before host, your participants won’t be able to enter the room without you there to start the meeting.

join before host setting

 

Turn ON Mute Participants Upon Entry

Muting participants upon entry avoids distraction as they enter the room and adjust their audio.

zoom mute participants setting

 

Setting up your Desktop

Close down any programs and windows you will not be sharing. Pull up your slides and any other windows you plan to share before you begin the meeting.

Set up your Zoom panels in a format that is comfortable for your viewing before you begin.

 desktop screenshot

 

Notify Students Before Recording

Don’t forget to let your students know that you are recording. 

You can also turn on the Recording Disclaimer setting, and automatically ask for consent when recording. In your Zoom settings, click the "Recording" tab.

zoom-consent.jpg

What are the advanced security settings for Zoom?

You can take extra measures to protect the privacy of your meeting by using the features below.

Also see Best Practices for Securing Your Virtual Classroom (Latest Zoom security updates).

 

Waiting Room

If you are hosting private meetings or office hours, you can turn on the waiting room and admit participants individually. Click the pencil icon to customize the message that students see when they are waiting.

 

waiting room setting

 

Require a Password

When scheduling a new meeting, you can require a password. Only participants with a password will be able to join the meeting.

 

password setting

Lock the Meeting

If you don’t want participants to join late, or would like to prevent uninvited guests, you can Lock the Meeting after you’ve started.Go to the More tab in the Participant’s panel, and click Lock Meeting.

lock meeting

 

Disable Chat

If in-meeting you need to disable chat to refocus the class' attention, you can click the Chat Panel Options and select Allow Attendees to Chat with No One.

 disable chat setting

 

Remove Uninvited guests

If a participant should not be in the meeting or is violating community guidelines, you can remove them from the room by hovering over their name in the Participants panel, clicking More, and Remove.

 

remove participant

Additional Resources